Last updated: March 5, 2026

1. Scope & age requirement

These Terms of Service govern the use of easy-job.ai between EasyJobAI (Mario Michael Heinrich) and you as the user.

⚠️ Important: Our service is exclusively available to persons of legal age (18 years or older). Use by minors is not permitted.

2. Scope of service

easy-job.ai provides an AI-powered service for creating and optimizing job application documents.

Main features:

AI-powered creation of personalized cover letters
Resume analysis and optimization
AI headshots: professional application photos generated from selfies via AI image generation
Application management and tracking
Worldwide intelligent job search with millions of listings
Automatic country and border-region detection for optimal search results
Automated application handling (in development)

We reserve the right to change, extend or temporarily discontinue features.

3. Registration & user account

Registration with accurate information is required to use the service. Keep your credentials safe and confidential.

Only one account per person is permitted. Using other people's identities or multiple accounts is not allowed.

4. AI service & your responsibility

Our service uses artificial intelligence to create application documents. Important:

You are fully responsible for all AI-generated content
Carefully review all content before using it
Only provide truthful information in your applications
AI can make mistakes – you bear the risk
We make no guarantee as to success or correctness of the content
In case of misuse, we may restrict features

5. Prohibited use

The following activities are strictly prohibited on the platform:

5.1 Prohibited content

False or fabricated information in resumes or applications
Discriminatory, offensive, hateful or illegal content
Copyright infringements or plagiarism
Content that violates applicable law

5.2 Prohibited activities

Multiple registrations or creation of fake accounts
Abuse of the credit system or payment fraud
Reverse engineering, hacking attempts or unauthorized access
Automated access outside the intended functionality
Resale or commercial use without express permission
Use of other people's identities or resumes

5.3 Application abuse

Mass spam to companies or application portals
Applications to non-existent or irrelevant positions
Applications with entirely unsuitable qualifications without good reason
Abuse of email features for unwanted messages
Applications aimed at harming or harassing companies

5.4 Consequences

Violations of these provisions may result in the following measures:

Warning and request to cease and desist
Temporary or permanent account suspension
Loss of all credits without refund
Legal action in case of serious violations
Reporting to competent authorities in case of illegal activity

6. Pricing and payment

Use of the platform is based on a credit system. Current prices and the scope of services are available on the platform.

Credits can be purchased via the platform. Payment is made through the offered payment methods. The provider reserves the right to reject certain payment methods without stating reasons.

All prices are final. Pursuant to the small business regulation under § 19 of the German VAT Act, no VAT is charged. Credits are non-transferable and non-refundable unless statutory claims apply (e.g. right of withdrawal). Upon account deletion, all credits expire irrevocably.

7. Right of withdrawal

7.1 Right of withdrawal

You have the right to withdraw from this contract within fourteen days without giving any reason. The withdrawal period is fourteen days from the day of contract conclusion.

To exercise your right of withdrawal, you must inform us of your decision to withdraw from this contract by a clear statement (e.g. via our contact form or by email to team@easy-job.ai).

To meet the withdrawal deadline, it is sufficient that you send the communication about your exercise of the right of withdrawal before the withdrawal period expires.

7.2 Consequences of withdrawal

If you withdraw from this contract, we will reimburse all payments we have received from you without delay and no later than fourteen days from the day on which we received notice of your withdrawal. For the reimbursement we will use the same means of payment that you used for the original transaction, unless expressly agreed otherwise with you.

If you requested that the service should begin during the withdrawal period, you must pay us a reasonable amount corresponding to the proportion of services already provided up to the time you informed us of your exercise of the right of withdrawal, compared with the full scope of services provided for in the contract.

7.3 Premature expiry of the right of withdrawal

The right of withdrawal expires in the case of a contract for the supply of digital content that is not stored on a physical medium, if the trader has begun performance of the contract after the consumer has expressly consented to the trader beginning performance before the withdrawal period has expired, and the consumer has acknowledged their awareness that, by giving consent, they lose their right of withdrawal once performance begins (§ 356 (5) BGB, German Civil Code). This applies in particular to credits already consumed for AI-generated content (cover letters, resumes, headshots).

8. Warranty and liability

Functionality is provided to the best of our knowledge and belief, but without warranty. A guarantee of full availability, absence of errors or suitability for specific purposes cannot be assumed.

The provider's liability is limited to intent and gross negligence, unless it is a matter of a breach of material contractual duties or damages arising from injury to life, body or health.

In particular, the provider is not liable for:

Errors or inaccuracies in AI-generated content
Damages caused by faulty or unsuitable applications
Outages or disruptions of the software
Data losses during updates or system changes
Lost profits or indirect damages

9. Data protection and AI processing

The provider undertakes to comply with applicable data protection regulations (in particular the GDPR).

9.1 AI data processing

To create cover letters and analyze resumes we use various AI providers. Depending on your needs, you can choose between different models:

Google (Gemini) – USA

Contracting party: Google LLC, USA
Models used: Gemini 3.1 Pro (Premium) and Gemini 3 Flash (Budget) for text generation, Gemini 3 Pro Image for AI headshots
Legal basis: Performance of a contract (Art. 6 (1) lit. b GDPR)
Data transfer USA: Processing and storage exclusively in the USA (no EU regions available), secured by EU Standard Contractual Clauses (SCCs)
No use for product improvement: For paid usage, Google does not use your prompts and responses to improve Google products
Data retention: Prompts and responses are logged for a limited period, exclusively to detect violations of usage policies and for required legal or regulatory disclosures
Note for EU users: For users in the European Economic Area, Switzerland or the UK, the terms for paid services (no use for product improvement) also apply to free services

Anthropic (Claude AI) – Ireland/EU/USA

EU contracting party: Anthropic Ireland, Limited
Models used: Claude Haiku 4.5 and Claude Sonnet 5
Legal basis: Performance of a contract (Art. 6 (1) lit. b GDPR)
Data processing: EU regions (AWS Frankfurt, London, Paris) or the USA
Data storage: Exclusively in the USA, secured by EU Standard Contractual Clauses (SCCs)
No training: Your data is not used to train AI models
Retention: 30 days, then automatic deletion

Mistral AI – France (🇪🇺 EU)

Contracting party: Mistral AI, Paris, France
Models used: Mistral Medium and Mistral Large
Legal basis: Performance of a contract (Art. 6 (1) lit. b GDPR)
GDPR advantage: 100% EU processing in France – no third-country transfer
No training: Your data is not used to train AI models
Retention: Zero Data Retention (ZDR) requested – currently in progress (standard retention per Mistral Privacy Policy)

OpenAI – USA

Contracting party: OpenAI, L.L.C., USA
Models used: GPT 5.6 Terra and GPT 5.6 Luna (text generation), GPT Image 2.0 (AI headshots)
Legal basis: Performance of a contract (Art. 6 (1) lit. b GDPR)
Data transfer USA: Secured by EU Standard Contractual Clauses (SCCs)
No training: Your data is not used to train AI models
Retention: 30 days, then automatic deletion

9.2 Job search and external data sources

For the job search, we use external job aggregators that provide listings from various countries.

No storage of personal search data: We do not store any personal data about your job searches on our servers. Search queries are not linked to your user account or stored permanently
Data processing: Only anonymized search parameters are transmitted to external job portals, no personal identifiers

9.3 Data storage

Your user data, resumes and applications are stored in the EU:

Database: MongoDB Atlas in Frankfurt, Germany
Hosting: Cloud hosting in the EU

For more information about data processing, international data transfers and your rights, please see our Privacy Policy.

10. Termination and account deletion

The user account may be terminated at any time by the user or the provider. In case of a violation of these Terms of Service, the provider may terminate the user account without prior notice.

Upon account deletion, all credits expire irrevocably. Stored data will be deleted in accordance with the Privacy Policy.

11. Changes to these Terms of Service

We may amend these Terms of Service at any time. We will inform you of material changes in good time by email. The amended terms shall be deemed accepted if you do not object within 30 days of receipt of the notification of changes. We will point out this legal consequence separately in the notification. If you object, both parties have a special right of termination.

12. Final provisions

German law applies, excluding the UN Convention on Contracts for the International Sale of Goods. Place of jurisdiction is Deggendorf, Germany, to the extent permitted by law.

Should individual provisions of these Terms of Service be invalid, the validity of the remaining provisions shall remain unaffected. Invalid provisions shall be replaced by legally effective regulations that most closely match the commercial purpose.

Contact: For questions about these Terms of Service, please write to team@easy-job.ai